Link Purchase Item

Linking purchase items refers to the process of associating specific goods or services with a recorded purchase transaction.

This step ensures that all items procured are correctly documented, linked to the relevant purchase invoice, and accurately reflected in inventory and financial records.

Why Link Purchase Items?

1. Accurate Record Keeping
   It ensures every item within a purchase is properly documented and linked to its invoice.
2. Compliance with KRA Requirements
   It ensures all purchase details meet regulatory standards for tax reporting.
3. Inventory Management
   It allows for seamless updating of inventory levels with items from the purchase.
4. Supplier and Financial Tracking
   It facilitates effective tracking of supplier deliveries and financial reconciliation.

Best Practices for Linking Purchase Items

1. Ensure Data Accuracy
   Double-check item details, including names, quantities, and prices, before saving.
2. Verify Tax Rates
   Confirm that the correct VAT or other applicable tax rates are applied to the items.
3. Use Item Codes
   Where possible, use unique item codes to avoid duplication or errors.
4. Review Supplier Documentation
   Cross-check item details with supplier invoices and delivery notes to ensure consistency.
5. Update Inventory
   After linking items, update your inventory records to reflect the new stock levels.

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Why Link Purchase Item?

Linking purchase items in eTIMS using Slade360 eTIMS APIs is an essential process that ensures the integrity and accuracy of procurement records.

By associating each item with its corresponding purchase, businesses can maintain compliance, streamline inventory management, and optimize financial tracking.

Following the outlined steps and best practices will help businesses efficiently manage their purchases within the eTIMS system.