Introduction

In the eTIMS system, an item refers to any product or service a business aims to sell or manage. Each item is uniquely identified by a code and contains key details, including its name, classification, type, packaging unit, units of measure, tax category, country of origin, and unit price.

Reporting items to the eTIMS system is essential for tracking transactions, managing inventory, and ensuring compliance with tax regulations within the eTIMS framework.

Items or products should be explicitly recorded with either of the following types:

Code	Code Name	Code Description
1	Raw Material	Raw Material
2	Finished Product	Finished Product
3	Service	Service without stock

eTIMS mandates that businesses register all products and services they intend to sell for tracking purposes. In the system, these products and services are called "items," and this terminology is consistently used in system development to avoid confusion.

Each item in eTIMS must have a unique code to identify it across all products. The code follows this format:

KE2NTBA0000012

KE: Country of Origin (Kenya)

2: Product Type (Finished Product)

NT: Packaging Unit (NET)

BA: Quantity Unity (Barrel)

0000012: increments from 0000001 to N value

This unique code is generated by our intelligent system in accordance with KRA requirements and is used in all transactions involving sales, purchases, and inventory.

During item setup, the following details are required for each item:

Data Type	Description
Item Name	This is a string that specifies the name of the product or service. For example, “Bread.”
item_classification	This is a general category that defines the industry the item belongs to. Sample classifications include furniture, ammunition, vegetables, etc.
Item Type	This indicates whether the item is a raw material, finished product, or service. Proper classification is important, as it affects various transactions: Services will not be tracked as part of the stock. Differentiating between finished products and raw materials is crucial for the Bill of Materials, especially in manufacturing (discussed further in the BOM section).
Packaging Unit	This defines how the item is packaged. Examples include boxes, trays, bottles, etc.
Units of Measure	Units of measure ensure consistency in measuring properties like length, mass, time, and volume. Common units include liters, kilograms, and items.
Tax Category	This is the tax category assigned to the product. The tax categories provided by KRA include VAT 16%, Exempt, Non-VAT, 0%, and 8% (currently inactive). Correct mapping of the item is vital as it informs the taxes filed by the business at the end of the month.
Country	This specifies the country of origin of the item.
Unit Price	This is the selling price of the product.

Slade360 eTIMS APIs ensure all these details are accurately entered as they are essential for effective tracking and compliance within the eTIMS system. You will be alerted if you fail to fill in this specific data.

🚧
When sending item(s) or product(s) to eTIMS, they must have a defined Cost, Product Type, Origin Country, Packaging Unit, Packaging Quantity and UNSPSC Code.

🚧When sending item(s) or product(s) to eTIMS, they must have a defined Cost, Product Type, Origin Country, Packaging Unit, Packaging Quantity and UNSPSC Code.

🚧
When sending item(s) or product(s) to eTIMS, they must have a defined Cost, Product Type, Origin Country, Packaging Unit, Packaging Quantity and UNSPSC Code.