Add Sale

A sale represents a business transaction where goods or services are exchanged for payment.

Adding a sale in eTIMS via Slade360 eTIMS APIs is essential for generating a valid tax invoice, ensuring compliance with Kenya Revenue Authority (KRA) regulations, and maintaining accurate financial records.

Why Add a Sale in eTIMS via Slade360 eTIMS APIs?

1. Regulatory Compliance
   Automatically generates a tax-compliant invoice for the transaction.
2. Accurate Record Keeping
   Ensures all sales are documented and easily accessible for audits and reporting.
3. Streamlined Operations
   Simplifies sales tracking and payment reconciliation.
4. Tax Reporting
   Captures VAT and other tax details for submission to KRA.

Steps to Add a Sale

1. Select the create sales invoice
   Within the Sales Management module, click the create sale invoice or direct sales invoice button to begin.
2. Input Sale Details
   Fill in the required details for the sale:
   1. Customer Information
      1. Select an existing customer from the database or add a new customer.
      2. Include the customer’s name, KRA PIN, and contact information.
   2. Branch Details
      Specify the branch handling the sale to ensure branch-level tracking.
   3. Item or Service Information
      Add the goods or services being sold, including:
      1. Item Name/Description
      2. Quantity
      3. Unit Price
      4. Applicable Tax Rates (e.g., VAT)
   4. Payment Terms
      1. Indicate the payment method (e.g., cash, mobile money, credit).
      2. Specify payment terms such as credit periods or discounts, if applicable.
   5. Invoice Type
      Choose the type of tax invoice to be generated (e.g., credit, cash).
   6. Sale Date
      Record the date the sale was made.
3. Add Discounts or Additional Charges (Optional)
   Include any applicable discounts or surcharges, such as delivery fees or promotional offers.
4. Review the Sale Summary
   1. Verify all the entered details, including item quantities, prices, and taxes.
   2. Ensure that the total amount is accurate.
5. Save and Generate Invoice
   Click Save to record the sale in the system.
   The system will automatically generate a tax-compliant sales invoice with a unique invoice number.
6. Share the Invoice with the Customer
   Print or email the invoice to the customer as proof of the transaction.